If you receive invoices which require approval before they are posted to accounts, then the Supplier Invoice Log is useful here. The invoice is entered as normal with the scanned copy attached. It is assigned to the user who needs to approve it. Once approved it will update the actual creditors and nominal accounts. If at month end, the invoices are not approved the operator can flag this to the users. The scanning and document management module works with the invoice log and the person approving the invoice will see a scanned copy of the original.

Purchase Ordering (PO) is a very efficient system helping to keep control and visibility of costs. The person placing the order is best positioned to record the job, cost centre, supplier, what they purchased and the price at the time of order. When the invoice is eventually received, it is matched against the purchase order and the relevant ledgers are updated. The ABM Mobile App Purchase Ordering module assigns the next purchase order number available on the system, the order is updated to the central database and an e-mail copy is sent to the supplier.

You can also utilise this mobile module for timesheet recording and for service\snagging on site.

The ‘Scanning and Attachment’ module is available in all core modules, once you have unlocked the relevant modules. It will work seamlessly with the following:

– Sales 

– Purchases 

– Products 

– Nominal ledger 

– Job costings 

– Service

 It links at both account and transaction level and is available in ABM central customer, supplier, products, job costing and in the nominal ledger viewer as well as all in the drill down transaction screen in these ledgers.

You can scan documents using a twain compatible scanner or photocopier.

You can browse and attach any document or image types, doc, pdf, jpg, bmp, etc. It supports drag and drop for all document and image types. Simply drag a document over to it on your screen and it will attach it.

You can both attach or embed items. We recommend embedding as it allows everything to be then stored in SQL database.

You can also email items out of the system and can drag and drop emails into the module.

Multiple user defined section types are also supported. As well as supporting attachments to all accounts and transactions segments, it also supports transaction breakpoint calling, so you can open up the attachments module after a purchase invoice has been processed so as you can easily  scan or attach the relevant POD or purchase invoice or both.

It also supports an advanced link option which allows you to use a standard photocopier or

scanner to scan items in a batch, for example:  Assigning purchase invoices with an ABM internal reference ensuring that they get stored in a folder as PDF or as an image with the appropriate ID as the file name. You can then you point the attachments module at this folder and it will read all the files and using that unique ID, it will automatically attach each image to the associated transaction within ABM and report items that it cannot link up.

ABM’s Asset Management module provides you with comprehensive tracking of all assets within your business. This simple and flexible system allows you to free your time and resources. With our asset management software, asset inventory management has never been easier.

The software has a great deal of flexibility while remaining simple to operate and catering for many different types and combinations of assets. Extensive reporting and costing options are also available and it features a fully integrated lease module to manage various types of leases from finance to operating to hire purchase.

Manage your assets with...

– fast, user-friendly, control

– flexible depreciation methods

– detailed audit trails, history and cost tracking

– convenient lease scheduling

– multi-company tracking

– comprehensive reporting

With the Smartpeak C5000 device you can do a stocktake or stock transfer to a job, effortlessly.

Smartpeak C5000 is an automatic identification terminal with full numeric keyboards and is durable, reliable and powerful. It is based on Android’s 4.1 operation system, equipped with Qualcomm quad -core CPU, adopts first-class manufacturers’ accessories, owns advanced data acquisition unit, such as 1D/2D bar code scanner and RFID. A high quality industrial terminal, it also has a 3G wireless data and communication function.

This unit has been integrated in to Advanced Business Manager to improve and streamline the stocktake and stock transfer process.

The ABM Branch Accounting module allows you to effectively control operations over a multi-branch structure. You can manage user permissions by branch, set up specific bank accounts, customer (debtor) and supplier (creditor) lists and even control the visibility and allocation of stock across multiple branches.

Improve your...

– branch and personnel management

– branch reporting

ABM’s product module has a kits or components section which allows you to associate multiple products for upselling. When you select the main item to sell you are presented with other relevant/associated items which may be useful to your client and which also increase your sales value and profit margin.

The ABM eCommerce module provides an excellent range of core eCommerce functionality and is a robust solution for businesses looking to deploy an eCommerce solution “out of the box”.  The ABM eCommerce module includes a range of configuration options for users but can not be substantially customised by external web developers.

The  ABM eCommerce is designed for companies looking to promote and sell their products or services online.  The eCommerce modules create an intuitive web site easily tailored to a range of business scenarios and allows businesses to re-define how they trade with existing and potential customers, by showcasing products and providing a smooth channel for customer purchases.

The resulting website handles both account and retail type customers, as well as branch offices and remote sales staff, all with 100% accounting database integration.

– automate sales and customer accounts

– speed up order processing

– link websites and accounting in real-time

– assist customers in finding products faster

– uncover trends through web analysis

– access stock and customer info remotely

– promote online specials

ABM Mobile is a fleet of applications developed for both Android and Apple. The applications are fully customisable and cover industries involved in goods delivery, service, time management and document management.

You can share as much or as little information as you wish per user. Adding Adobe e-forms allow you to deploy interactive forms such as, risk assessments, callout sheets, health and safety sheets and much more. You can capture signatures and images per call and you can assign follow up calls if required. 

The ABM Structured Stock module caters for businesses whose stock fits within the style/colour/size model. For example a specific product type, such as a shoe, is referred to as a style. This product can then be stocked under many colours, sizes or user-defined attributes, allowing the module to cater for a range of industries with segmented stock structures or service offerings.

In the module, a “style” is represented in a spreadsheet like grid called a matrix. Each style is broken down into multiple stock items represented by the intersection

of product attributes, such as colours

and sizes.

Improve your...

– stock organisation and classifications

– monitoring of segmented stock levels reporting and analysis on product ranges

– handling of sales and purchases of segmented stock